PRIVACY POLICY

Last Updated: August 31, 2026

The Year Book Company, operated by Legacy Yearbooks (“Company,” “we,” “us,” or “our”), operates the website located at https://theyearbookco.net/ (the “Site”). We respect your privacy and are committed to protecting the personal data of our users, clients, schools, and students.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site, interact with us, purchase our products, or use our yearbook design and publishing services.

Please read this Privacy Policy carefully. By accessing or using the Site, you acknowledge that you have read, understood, and agreed to the practices described herein.

1. Information We Collect

We collect information in several ways, depending on how you interact with our Site and services:

A. Personal Data You Provide Directly

• Contact & Identification Data: Name, email address, phone number, mailing/shipping address, and school or organizational affiliation provided when filling out contact forms, requesting quotes, or creating an account.
• Order & Payment Data: Information required to process purchases of yearbooks or services (e.g., billing address, order history). Payment transactions are processed securely through third-party payment providers; we do not store full credit/debit card details on our servers.
• User Content & Media: Photos, portraits, names, class lists, quotes, artwork, and other media submitted by users, administrators, or partner schools for inclusion in yearbooks or related products.

B. Information Collected Automatically

When you visit the Site, our servers automatically collect standard technical data, including:

• Log and Usage Data: IP address, browser type, operating system, referring URLs, pages viewed, time spent, and date/time stamps.
• Cookies and Tracking Technologies: We use cookies, web beacons, and similar technologies to enhance user experience, save user preferences, and analyze web traffic.

2. How We Use Your Information

We use the information we collect for business and operational purposes, including to:

• Provide, design, print, and distribute custom yearbooks and related publishing products.
• Process transactions and send order confirmations, invoices, and updates.
• Respond to inquiries, support requests, or customer service communications.
• Manage client accounts, user logins, and administrative access.
• Send promotional communications, news, and updates (subject to your right to opt-out).
• Improve, customize, and optimize Site function and user experience.
• Maintain security, prevent fraud, and comply with legal requirements.

3. Handling of School, Student, and Children’s Data

Because our services involve creating yearbooks for educational institutions:

• School Partnerships: Photos, student names, grade levels, and academic media are typically provided to us by schools, parents, or designated student committees strictly for the creation and publication of yearbooks.
• Data Ownership & Usage: All student data and media provided for yearbook production are used solely for fulfilling the contracted yearbook project. We do not sell, rent, or trade student data or images to third parties for marketing purposes.
• Parental Rights: Parents or guardians seeking to review, modify, or request the deletion of their child’s information contained in a yearbook project should contact their school administration or reach out to us directly.

4. How We Share Your Information

We do not sell your personal data. We may share your information under the following circumstances:

• Third-Party Service Providers: With trusted service providers who assist us in operating our Site, conducting business, processing payments, or shipping physical goods (e.g., courier services, print facilities, hosting partners). These parties are obligated to keep your data confidential and use it only for the services requested.
• Schools & Institution Administrators: Project files, proofs, and submission logs may be shared with authorized personnel from the relevant school or organization.
• Legal Obligations: If required by law, regulation, legal process, or governmental request (including applicable laws of Trinidad and Tobago), or to enforce our terms, protect our rights, privacy, safety, or property.
• Business Transfers: In connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company.

5. Data Security

We implement reasonable technical, organizational, and administrative security measures to protect your personal information against unauthorized access, loss, misuse, alteration, or destruction.

However, please be aware that no electronic transmission over the internet or data storage technology can be guaranteed to be 100% secure. You provide your information at your own risk.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, complete yearbook projects, resolve disputes, comply with financial auditing regulations, and enforce our agreements.

Archived print proofs or digital yearbook files may be retained for historical reprint purposes or upon agreement with partner institutions.

7. Third-Party Links

Our Site may contain links to external websites, plug-ins, or third-party applications. Clicking on those links may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy practices. We encourage you to read the privacy policy of every website you visit.

8. Your Rights and Choices

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access & Correction: Request access to or correction of the personal data we hold about you.
• Deletion: Request the deletion of your personal data, subject to legal and contractual exceptions.
• Opt-Out: Unsubscribe from marketing emails by clicking the “unsubscribe” link included in those messages.
• Cookies Control: Modify your browser settings to reject or delete cookies. Note that disabling cookies may affect Site functionality.

To exercise any of these rights, please contact us using the details below.

9. International Data Transfers

Our business is located in Trinidad and Tobago, and our Site may be hosted on servers located internationally. If you access the Site from outside Trinidad and Tobago, please be aware that your information may be transferred to, stored, and processed in jurisdictions where our servers or service providers are located.

10. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page with an updated “Last Updated” date. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

The Year Book Company / Legacy Yearbooks

Location: Trinidad and Tobago

Website: https://theyearbookco.net/

Email: info@theyearbookco.net

Phone: 1-868-374-4011 or 1-868-374-0575